Questions & Answers

Q1.      When is the appropriate time to book?

 A1.      Depending upon the season, the sooner music is booked the better. Summer and fall are the busiest times of the year for nuptials. Some brides prefer to begin their planning 1-2 years in advance. However, based upon availability, we may be able to accommodate the bride who elects to ‘tie the knot’ sooner. Inquire upon quartet availability after the date, place & time has already been scheduled & confirmed.

 

Q2.      What information do you have available?

 A2.      Quartet availability must be checked first. A promotional packet will be sent via US mail once the following information has been provided… Name(s), mailing address, phone contact, e-mail address, date of event, time(s) required, and place(s).

 

Q3.      What is included in the promotional packet?

 A3.      Promotional packets include the following: a business card, demo CD with over 40 selections, a repertoire booklet with over 700 selections, cover letter with additional information, price schedule including time/travel policy, a contract, and a brochure.

 

Q4.      When does the contract need to be returned?

 A4.      To reserve our services, complete the contract and return a deposit check of 25% of the total amount payable to The Chesterfield Quartet. The contract is void if not returned with deposit by the date indicated, usually 21 days from the date of the contract. However, if the event is within 30 days, a rush on the return of the contract may be necessary. Please return entire document for manager’s signature. A copy will be forwarded to you after final approval. The balance is due upon completion of services; however, many clients prefer to take care of these details prior to the event.

 

Q5.      When is the music chosen with the consultant?

 A5.      At least 2 months prior to the event is best. However, special situations may require less time. This is done before the programs have been ordered and printed. This is scheduled on an individual basis via phone.

 

Q6.      Why is it necessary to get approval of music selections from the Clergy / Music Director / Organist?

 A6.      Many sacred institutions require prior approval of the music. Secular or non-religious locations generally do not restrict your choice of music.